GRE PTA DESCRIPTION OF BOARD & COMMITTEE POSITIONS

President:

Time Commitment: 4 hours per week
Busiest Times of Year: Beginning of the year but flattens out; additional special projects as desired

• ​Manage overall objectives & strategies of PTA
• Act as liaison between parents & principal / staff
• Help recruit & fill all PTA Committee Chairs
• Create agenda & facilitate monthly PTA board meetings
• Create agenda & facilitate about 3-4 PTA general meetings
• Create school calendar & budget with Principal & Treasurer
• Speak at Back to School Night & other events
• Attend (or designate someone else to attend) monthly PTA Council meetings

 

Vice President:

Time Commitment: 1 hour per week
Busiest Times of Year: Busiest at the beginning of the year but flattens out; additional special projects as desired

• Monitor overall objectives & strategies of PTA with president
• Help recruit & fill all PTA Committee Chairs
• Create agenda & facilitate monthly PTA board meetings when President is unavailable
• Create agenda & facilitate about 3-4 PTA general meetings when President is unavailable
• Speak at Back to School Night & other events when President is unavailable

 

VP Programs:

Time Commitment: Up to 1 hour per month, only a few months of the year
Busiest Times of Year: Prior to school starting & early part of the school year

• Help the school counselor with Red Ribbon Week as needed
• Explore the possibilities of new & continued school programs & assemblies
• Plan parent & enrichment programs
• Publicize & attract attendance to parent programs

 

VP Volunteers:

Time Commitment: Varies by activity
Busiest Times of Year: Start of school year & School Events

• Work with the PTA board & principal to fill positions at events where volunteers are needed
• Create Sign Up Genius for volunteers as needed
• Keeping volunteer information current & in order

 

VP Fundraising:

Time Commitment: 1-2 hours per week during fundraising events
Busiest Times of Year: Around our major fund raisers

• Support committee chairs for key fundraising events
• Monitor the success of fundraisers & recommend changes to fundraising objectives & strategies at GRE

 

VP Communications:

Time Commitment: 2-3 hours a month
Busiest Times of Year: Monthly newsletters, communication needs

• Publicize school events through a monthly online newsletter
• Obtain information from committee chairs & board members to bring the community up to date on current events & opportunities
• Publish special events & awareness communications as needed
• Ensure Facebook Chair remains updated & edit PTA publications as needed
• Set up REMIND app for friendly reminders for our Gator families

 

Webmaster:

Time Commitment: 1-3 hours a week possible
Busiest Times of Year: Beginning of school year, beginning of each month, then steady effort throughout the year

• Maintain Garden Ridge’s web presence by updating web information & beautifying the site
• Ensure that paid services are renewed annually. (Domain Registration, Website renewal, etc)
• Manage the Administrative side of the GardenridgePTA.org account
• Ensure that the online calendar content is up-to-date. (input from board members & committee chairs)
• Support board members with various functionalities & features

 

VP Secretary:

Time Commitment: 10-20 hours per year possible
Busiest Times of Year: Following each PTA meeting

• Take minutes at PTA meetings, then forward to president
• Submit minutes for inclusion on the website
• Make copies of the minutes for the next PTA meeting so they can be approved by the membership

 

VP Treasurer:

​Time Commitment: 100 hours per year, including attending PTA meetings, Tax return (done by hand) takes about 4 hours
Busiest Times of Year: Beginning of the year due to learning curve; some late Spring/Summer work getting budget ready for Fall with the president

• Prepare the annual tax return
• Generate & maintain the PTA budget
• Inform committees of budgeted funds
• Pay bills & reimbursements as required
• Oversee ongoing PTA finances ensure adherence to approved PTA budget
• Prepare & present budget report for each PTA board & general meeting

 

VP Parliamentarian:

Time Commitment: 10-20 hours annually possible, without amending any bylaws
Busiest Times of Year: On-going

• Be There. Needs to be at all PTA general meetings & all the PTA board meetings
• Ensure all present at meetings act within Bylaws, & within some approximation of parliamentary procedure
• Chair the Bylaws Committee & review bylaws & standing rules annually. Formal adoption of new bylaws is completed every five years or as needed. This is a good early year task
• Manage/oversee the Nominating Committee Process. After the Parliamentarian forms the committee, s/he remains available to assist them at their request. However, the Parliamentarian meets with the committee only if s/he has been elected to the committee

 

VP Membership:

Time Commitment: Up to 8 hours; Good job for parent working daytime hours
Busiest Times of Year: Beginning of school year mostly as well as during the school year as Membership chair sees fit

• Review & plan membership drives per the Membership Awards deadline posted on TxPTA.org
• Develop flyers for GRE for each membership drive
• Collect, count, & deposit money with treasurer
• Generate a monthly report of new members to be submitted to TexasPTA

 

Teacher Appreciation:

Time Commitment: Up to 2 hours per month possible
Busiest Times of Year: On-going

• Recruit committee of helpers & focus on making all staff feel welcome at GRE
• Hosting several events during the school year including teacher luncheons

 

Spirit Sticks:

Time Commitment: 2-3 hours per month possible
Busiest Times of Year: Start of the school year for teacher requests & once a month for sales. Weekly, preparing for birthday grams

• Work with teachers to order appropriate sticks needed for the school year
• Monthly or special sales of sticks to students
• Organizing & distributing Birthday grams to students
• Work with volunteers in order to sale spirit sticks at special events

 

Council Delegate:

Time Commitment: Up to 1 hour a month
Busiest Times of Year: Around LISD Council meeting dates

• Receive information from the council (Lewisville ISD Council of PTA’s), report actions back to the local unit (GRE PTA), and vote as directed by the local unit membership
• Attend all council general (regular) meetings
• Represent the local unit as a voting member of the council body
• Participate in council discussions & deliberations.
• Take careful notes at the council meeting
• Report announcements, important actions, & the program/speaker to the local association and/or its executive board
• Place announcements of council activities in the monthly newsletter as needed

 

Hospitality:

Time Commitment: Up to 2 hours per month possible
Busiest Times of Year: On-going

• Recruit committee of helpers & focus on hosting several events during the school year including PTA meetings, parent programs & back to school events

 

Book Fair Chair:

Time Commitment: Up to 100 hours per year
Busiest Times of Year: Very intense for the weeks surrounding the Fall & Spring Book Fairs & BOGO Fair in May minimal

• Coordinate the marketing, sales, set-up & tear-down, staffing (with assistance of VP Volunteers), inventory control, & overall operations of our Fall & Spring Book Fairs & BOGO at the end of year
• Prior to each book fair, coordinate with PTA Treasurer a schedule for depositing cash
• Help coordinate All for Books Donations & family night event
• A team of chair persons is preferable

 

Pride & Beautification: Bulletin Board:

Time Commitment: Unknown
Busiest Times of Year: On-going

• Update bulletin boards at school entrance

 

Environmental/Recycling Chair:

Time Commitment: Unknown
Busiest Times of Year: On-going

• Promote participation in America Recycles Day, Earth Day, Texas/National Arbor Day
• Encourage campus participation in activities that promote “reduce-reuse-recycle” practices on campus
• Maintain plants at entrance of school

 

Directory:

Time Commitment: 10-15 hours in total
Busiest Times of Year: August, September, October

• Compile data collected from the VP Membership & office staff
• Work with PTA President & school Secretary for any changes in content or format
• Work with Webmaster for online directory
• Communicate to PTA Members the online location of the PTA Directory

 

School Supplies:

Time Commitment: About 30 hours in total
Busiest Times of Year: February-May & August

• Work with the PTA Board, Principal, teachers (as necessary) & a school supply vendor to assemble a GRE specific school supply packet for each grade level
• Coordinate orders & work with PTA & school office to deliver purchased supplies to the appropriate classrooms prior to the first day of school
• Coordination of orders & volunteers to deliver supplies to the classrooms for the first day of school occurs in August

 

Marquee:

Time Commitment: Unknown
Busiest Times of Year: On-going

• Change the sign in front of the school to reflect events for the week

 

Spirit Wear:

Time Commitment: Unknown
Busiest Times of Year: Beginning of school year/Possibly Mid-year

• Design & order Garden Ridge Spirit Wear items. Work with a vendor to create the design
• Fill incoming orders placed through our online system & facilitate the delivery of items to students

 

Spirit Nights:

Time Commitment: Up to 1- 2 hours a month; mostly at the beginning of school year when setting up dates
Busiest Times of Year: Prior to school starting

• Schedule & plan monthly/bimonthly restaurant nights using the principal approved school activity calendar. Securing the dates in the summer is best

 

Room Representative:

Time Commitment: Up to 20 hours
Busiest Times of Year: August, December, February & End of Year

• Work with Principal & teachers to coordinate a classroom room rep for each teacher to help with parties, etc. Securing the party dates early with Principal is best
• Help coordinate with room reps around party dates to aid in any way needed

 

Workroom Coordinator:

Time Commitment: At least once a week
Busiest Times of Year: Prior to school starting & on-going

• Schedule workroom help for each day of the week to aid our staff with copies & laminating requests
• Ideal candidate has at least one day of workroom duties & can fill in as needed

 

5th Grade Memory Day:

Time Commitment: Up to 1- 2 hours a month
Busiest Times of Year: Once a month & End of Year

• Aid 5th grade teachers in a successful memory day for the 5th grade students
• Decorations & Logistics of 5th grade memory day

 

Festivals & Fun:

Time Commitment: Up to 40 hours
Busiest Times of Year: September-October, December & May

• Schedule & plan a Fall Festival, Holiday Bizarre & Spring Carnival. Securing the dates at the beginning of year is best
• Work with Volunteer coordinator for volunteers for the events
• Build committees to help aid in the success of these events or other events added

 

Facebook Publisher:

Time Commitment: 1- 2 hours a month
Busiest Times of Year: On-going

• Keep Facebook page updated with all important information regarding PTA business & activities

 

Silent Auction:

Time Commitment: 1 hour a month (More around event date)
Busiest Times of Year: On-going, mostly April

• Set up committees to help with asking for donations, picking up donated items & entering donations into online database
• Inform board members of silent auction dates, etc. that will need to be published
• Follow through with delivery of items once auction is complete

 

Angel Tree:

Time Commitment: Up to 10 hours
Busiest Times of Year: November-December

• Request information from school counselor on families in need of assistance at holiday time
• Prepare Angel Tree & inform parents & students of the Angel Tree
• Collect donations & prepare them for families with help of counselor